Executive Assistant for Marketing

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An exceptional Executive Assistant to provide high-level strategic and operational support to our Chief Marketing Officer (CMO). This is a pivotal role at the heart of our global marketing organization, designed for a sharp, resourceful, and forward-thinking professional who excels in driving executive productivity and organizational excellence.



This is not just an administrative role-we are looking for a trusted partner who can anticipate needs, streamline operations, and act as a key liaison across internal and external stakeholders. If you're energized by fast-paced environments, thrive on precision and confidentiality, and are passionate about empowering leadership at the highest level, we want to hear from you.



Your Role & Responsibilities…

• Manage the CMO's calendar, scheduling meetings with internal and external stakeholders at all levels; exercise judgment and professionalism to ensure an efficient and productive schedule.

• Respond promptly to real-time requests from the CMO and pivot seamlessly between tasks as needed.

• Manages telephone calls, emails, and Slack messages with professionalism, discretion, and a high level of confidentiality.

• Conduct daily briefing calls with the CMO to align on calendar and priorities.

• Prepare reports and presentations for special projects, proofread documents for accuracy, grammar, formatting, and alignment with intended audience.

• Act as a liaison between the CMO and internal/external business leaders, facilitating clear and timely communication.

• Coordinate domestic and international travel, including itineraries, approvals, and accommodations, ensuring cost-effectiveness and compliance with company policies.

• Review and reconcile incoming travel and expense reports for accuracy and policy compliance; submit timely and complete T&E expense reports.

• Schedule and support meetings, including AV/video conferencing setup, room preparation, and visitor pass coordination.

• Attend in-person meetings as necessary; organize and manage monthly departmental All Hands meetings.

• Take and distribute meeting notes, track action items, and follow up on deadlines to ensure completion.

• Support new hire onboarding by coordinating IT and office space needs, ordering equipment, and ensuring a smooth setup process.

• Maintain distribution lists, digital and physical filing systems, office supplies, and equipment.

• Proactively identify and solve problems, acting with a high degree of autonomy and initiative.



Qualifications & Experience…

• Minimum of 5 years of experience in a fast-paced entertainment or marketing organization.

• Prior executive administrative experience in entertainment or high-paced corporate environments required.

• High School Diploma required; BA/BS degree preferred.

• Experience with travel and expense systems; Concur experience is a strong plus.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Keynote, Zoom, and other communication platforms.

• Strong interpersonal skills; able to communicate clearly and positively with individuals at all levels.

• Proven ability to manage confidential and sensitive information with discretion and professionalism.

• Proactive problem-solver with a collaborative mindset; willing to take initiative and assist where needed.

• Intellectually curious with the ability to look beyond immediate tasks and anticipate broader needs.

• Detail-oriented with excellent comprehension of written and verbal instructions.

• Flexible and adaptable in a dynamic work environment with shifting priorities.

• Capable of managing multiple tasks efficiently and meeting tight deadlines.

• Occasional travel will be required as needed.

• Strong writing skills and experience preparing high-quality presentations (PowerPoint and/or Keynote) is a plus.

• Experience supporting or collaborating with teams across various regions and time zones is required. Reference: ECNJOBID-104-23-248-109 in the application

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

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When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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