Executive Assistant (Denver, CO, US)

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<p><span style="font-weight: bold">Job Title:</span> Executive Assistant <br><span style="font-weight: bold">Location:</span> Denver, Colorado <br><span style="font-weight: bold">Reports to:</span> CEO<br><span style="font-weight: bold">Job Type:</span> Full Time</p> <p><br></p> <p><span style="font-weight: bold">About us</span></p> <p>Founded in 1995, Zema Global Data Corporation empowers organizations to simplify complexity, reduce risk, and make faster, more confident decisions that drive measurable results. Over the past two years, Zema Global has accelerated its growth through strategic investment and acquisition to strengthen our global leadership.  Together we’re helping our customers gain a Decisioning Advantage – one bold idea at a time.  With a presence across global energy, commodity, and financial markets, Zema Global empowers customers to simplify complexity, reduce risk, and make faster, more confident decisions that drive measurable results.</p> <p>At Zema Global, we Think Big, Make It Happen, and Win as One. We thrive on collaboration, creativity, and respect, united by a shared drive to innovate and deliver meaningful impact for our customers and communities.  If you’re inspired by solving complex challenges and contributing to a culture that values purpose and performance, we invite you to join us.</p> <p><br></p> <p>We are seeking a highly organized and proactive Executive Assistant (EA) to the CEO to provide high-level administrative and strategic support. This role requires exceptional multitasking skills, discretion, and the ability to operate in a fast-paced environment. The EA will serve as a key liaison between the CEO and internal/external stakeholders, ensuring efficient communication and smooth daily operations.</p> <p><br><br></p> <p><span style="font-weight: bold">Key Responsibilities</span></p> <ul> <li><span style="font-weight: bold">Calendar & Schedule Management:</span> Oversee the CEO’s calendar, schedule meetings, and coordinate appointments to optimize time efficiency.</li> <li><span style="font-weight: bold">Travel & Logistics:</span> Arrange domestic and international travel, including flights, accommodations, visas, and itineraries for the executive team.</li> <li><span style="font-weight: bold">Communication Management:</span> Act as the primary point of contact for the CEO, managing emails, calls, and correspondence with discretion.</li> <li><span style="font-weight: bold">Meeting Coordination & Documentation:</span> Organize and prepare materials for executive meetings, take minutes, and follow up on action items. Manage executive team calendars, whereabouts, and travel rotations for several office locations to ensure consistent executive team coverage of high employee density locations.  Work with sales team to maximize engagement with customers.  Prepare meeting logistics and preparations with investors, bankers, advisors, partners, and other key stakeholders.</li> <li><span style="font-weight: bold">Confidential Document Handling:</span> Draft, review, and maintain sensitive reports, contracts, and presentations on behalf of the CEO.</li> <li><span style="font-weight: bold">Stakeholder Liaison:</span> Build relationships and facilitate communication between the CEO and board members, investors, partners, and senior executives.</li> <li><span style="font-weight: bold">Project & Task Management:</span> Assist with special projects, research, and high-priority tasks to support the CEO’s strategic initiatives.</li> <li><span style="font-weight: bold">Event Coordination:</span> Plan executive-level meetings, leadership retreats, and company-wide events as required.</li> <li><span style="font-weight: bold">Expense & Budget Tracking:</span> Manage the CEO’s expense reports, track budgets, and handle reimbursements.</li> </ul> <p><br><br></p> <p><span style="font-weight: bold">Candidate Requirements</span></p> <p><span style="font-weight: bold">Essential</span></p> <ul> <li><span style="font-weight: bold">Proven experience as an Executive Assistant, or Chief of Staff supporting a CEO or C-suite executive.</span></li> <li><span style="font-weight: bold">Previous experience supporting an executive and executive team in a global business, with experience managing logistics across time zones and locations.</span></li> <li><span style="font-weight: bold">Experience supporting executive teams in high growth environments, where the company has scaled from $100M - $1Bn in revenue.</span></li> <li><span style="font-weight: bold">Strong organizational and time-management skills with the ability to anticipate needs and prioritize tasks.</span></li> <li>Excellent written and verbal communication skills, including drafting professional correspondence.</li> <li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.</li> <li>Ability to handle confidential information with the highest level of discretion and professionalism.</li> <li>Strong problem-solving skills and ability to work independently under pressure.</li> <li>Experience coordinating international travel and high-profile engagements.</li> </ul> <p><br></p> <p><span style="font-weight: bold">Desirable </span></p> <ul> <li>Bachelor’s degree in business administration, Communications, or a related field.</li> <li>Experience in a corporate, financial, or technology industry environment.</li> <li>Knowledge of CRM software and executive productivity tools.</li> </ul> <p> </p> <p><br><br></p> <p><span style="font-weight: bold">Why Join Us?</span></p> <ul> <li>Be part of a rapidly growing company revolutionizing energy analytics.</li> <li>Work with cutting-edge technology and a team of industry experts.</li> <li>Opportunity for significant impact and career advancement.</li> <li>Competitive salary and comprehensive benefits package.</li> <li>Flexible remote work environment.</li> </ul> <p> </p> <p><span style="font-weight: bold">How to Apply?</span><br>If you're excited about this opportunity, send us your application highlighting your qualifications and experience relevant to the role and we'll get back to you as soon as possible (we only accept CVs in English).</p> <p>We appreciate all applications, but only shortlisted candidates will be contacted for further consideration. Thank you for your interest. And strictly no agency calls or agency CV submissions.</p> <p>We’re looking forward to seeing how you can make an impact with us!</p> <p> </p> <p> </p> <p><span style="font-weight: bold">*** No visa sponsorship is available for this position ***</span></p> <p>Equality and Diversity: At Zema Global we’re all about creating equal opportunities for everyone - no matter your background, abilities, or experiences. If you need any adjustments during the recruitment process to help you shine, just let us know! Our Talent Team is here to support you and ensure everything goes smoothly.</p> <p> </p> <p><br></p>

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...

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